The work of HOA Committees
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Committees work to support the Old Kathleen Ranch HOA Board by handling specific tasks or areas that require dedicated attention.
Committees often take on detailed work, such as research, planning, or problem-solving, and bring recommendations to the OKRHOA Board for consideration. Committees serve in an advisory capacity only, and all final decisions are the responsibility of the OKRHOA Board. To serve as a committee member, an individual must own at least one lot in OKR and remain a member in good standing. If you are interested in being on a committee, contact Gary Shipley, HOA President at: [email protected]. |
Road Committee
The Road Committee is an advisory committee to the OKRHOA Board of Directors. Its primary purpose is to assist the Board in matters relating to the maintenance of existing and roads and roadway infrastructure. The recommendations of the Road Committee shall balance the needs of the community with available financial resources.
The committee should have a minimum of three, and a maximum of five members. The Chair should be a sitting Board Member, the remaining members should be property owners. Meetings to be held as needed, (in person or electronic).
Committee Chair: Gary Shipley
The committee should have a minimum of three, and a maximum of five members. The Chair should be a sitting Board Member, the remaining members should be property owners. Meetings to be held as needed, (in person or electronic).
Committee Chair: Gary Shipley
Nominations, Elections and Voting Committee
The Nominating, Elections and Voting Committee is a standing committee of the OKRHOA. The purpose of this committee is to manage the nomination and voting process for open positions on the Board of Directors, and to assist the board when conducting a required vote on an issue
The Nominating Committee is responsible for ensuring a transparent, fair, and efficient process in nominating and electing candidates for the Board of Directors. The key responsibilities include:
The committee should have a minimum of three, and a maximum of five members. The Chair should be a sitting Board Member, the remaining members should be property owners. Meetings to be held as needed, (in person or electronic).
Committee Chair: (pending as needed)
Members: (pending as needed)
The Nominating Committee is responsible for ensuring a transparent, fair, and efficient process in nominating and electing candidates for the Board of Directors. The key responsibilities include:
- Determine how many Director positions need to be filled, in accordance with the Bylaws.
- Prepare a slate of qualified candidates for the open positions to be presented to the Board of Directors for approval.
- Follow process for the election and ratification of new Directors at the Annual Meeting.
The committee should have a minimum of three, and a maximum of five members. The Chair should be a sitting Board Member, the remaining members should be property owners. Meetings to be held as needed, (in person or electronic).
Committee Chair: (pending as needed)
Members: (pending as needed)
OKRHOA Projects
Governing Documents
As discussed at the 2024 OKR General Meeting, the Association’s governing documents had not been updated in almost 30 years. A committee was formed to research and update the Bylaws and CCR’s and to address any additional requirements for them to be accurate.
Many of the changes that occurred to our original documents were updates to certain codes / laws that were referenced. The legal language (and detail) reflects three decades of updates. You will note that some sections were moved and retitled, others were combined, and we have included a “guide” as to the relationships between the old and new documents. Also, we are sharing our justification chart that references appropriate sections of the CCIOA and other legal references. Our goal was to make sure that the Bylaws, CCR’s and Policies were mutually supportive and properly referenced. These drafts have been reviewed by the Board and the Association attorney.
If you have any comments or questions, please contact Gary Shipley, Association President: [email protected]
Many of the changes that occurred to our original documents were updates to certain codes / laws that were referenced. The legal language (and detail) reflects three decades of updates. You will note that some sections were moved and retitled, others were combined, and we have included a “guide” as to the relationships between the old and new documents. Also, we are sharing our justification chart that references appropriate sections of the CCIOA and other legal references. Our goal was to make sure that the Bylaws, CCR’s and Policies were mutually supportive and properly referenced. These drafts have been reviewed by the Board and the Association attorney.
- Start with the Owner’s Project Overview document
- Next, the Reference Materials
- Then, review the Bylaws, CCRs and Policy Manual
If you have any comments or questions, please contact Gary Shipley, Association President: [email protected]
Project overview (owners)
| owner_review_packet_4.pdf |
Reference Materials
| reference_materials.pdf |
Bylaws
Approved by a vote of the membership on 9/20/2025
| okrhoa_bylaws_edit_final_voting_doc_20250920.pdf |
CC&Rs
Mailed to membership for vote on 10/1/2025
| okrhoa_updated_ccrs_20250925__final_vote_.pdf |
Policies and Procedures
Adopted by a vote of the Board of Directors on 9/20/2025
| okrhoa_policy_and_procedures_20250914__final_vote_docs_.pdf |
Detailed reference materials (County and State rules, regs and laws) located on the Helpful Links Page: HERE
**UPDATES**
- 11/11/2025: Proposed CCRs passed by vote of membership
- 10/25/2025: Voting deadline extended due to mail delivery issues
- 10/1/2025: Ballot and voting packages for the proposed amended CCRs sent to membership.
- 9/25/2025: Final Vote version added to website. Removed editing marks. Inserted "Exhibit A".
- UPCOMING VOTE ON THE CCRs: Next up is the vote to adopt the amended CC&Rs and we will be mailing a package out to all owners within the next couple of weeks so be aware that this will be coming. Once the mailing has been sent we will also be calling everyone to be sure that you got it and to encourage you to send the ballot back to us for counting. We would love to see 100% participation in this, no matter how you plan to vote.
If you want to familiarize yourself with the amended CC&Rs again prior to receiving the package, you can download a copy of the document in the section below. If you have any questions, please reach out to Gary at: [email protected] - 9/20/2025: Proposed Policies and Procedures approved by vote of the Board
- 9/20/2025: Proposed Amended Bylaws approved by vote of the membership
- 9/14/2025: Updated Bylaws for "Final Vote" version - Updated Policy and Procedure Manual (Policy 180)
- 9/5/2025: Updated proposed CCRs and Policy and Procedure Manual after community input from August Board and General Meetings. CCRs (Section 14.01 (Removed old Section 14.02) - Policy 180 updated.